5 reasons you should consider a cloud-based POS system

Articles

5 reasons you should consider a cloud-based POS system

2019-04-03

How long have you been using your current POS system? Are you completely satisfied with the way you've been handling your transactions over the past few years? Today, as technology disrupts so many aspects of our lives, common processes have become enhanced or completely changed by innovation. One such innovation is cloud technology/cloud computing.

While traditional Point of Sale systems store sales data in an offline local server that's run on a closed internal network (much like files saved on your home computer), a cloud-based POS (also known as Software-as-a-Service or web-based system) is made up of solutions that are hosted on the web and store data on remote servers.

So, what benefits can be gained from transitioning to a cloud-based POS system? Should you stick to your ‘tried and true’ tools for handling sales? Here are several reasons why you may want to consider switching if you haven’t yet.

You can get better mobility

Cloud-based POS options bring mobility and flexibility to your business processes. Once the essential software has been installed on your machine, it can be accessed from pretty much any place and any device (including smartphones, tablets and laptops).

In contrast, traditional systems are only accessible once you are in the actual store. With cloud-based systems, staff can accept credit card payments and send receipts to customers' devices via e-mail. It’s the kind of accessibility that can help you keep tabs on your business from anywhere in the world.

You save on costs

In the long run, traditional POS systems require business owners to pay upfront fees that include hardware and software licenses as well as additional charges for maintenance, regular updates and training staff on the system management process.

Cloud-based POS systems, on the other hand, don't typically have any up-front or additional fees, relying instead on low monthly fees. What's more, a cloud-based system usually includes automatic updates and a user-friendly interface that staff can easily get comfortable with.

Improved customer experience

Cloud-based systems are in-line with the rise of mobile technology, which has effectively revolutionised commerce, particularly with regards to the foodservice industry. Cloud-based POS systems make use of mobility, enhancing the customer experience aspect. Turn time on tables are improved and servers can focus more of their energy on accommodating guests instead of struggling with managing all the orders that are coming in.

You can look forward to your service becoming more appealing to your visitors and to supporting mobile devices and mobile payments, with orders that get sent straight to the kitchen while storing information in a secure cloud system. Switching to a cloud-based POS system means that you can prioritise convenience and seamless processes.

Opportunities for integration

Cloud-based systems are primarily based online. This can help you take a more integrated approach to the software and hardware that you use in your business. These systems are often compatible with many other systems that range from accounting software and rewards or loyalty programs to mobile payment processors and more.

Traditional POS systems aren't as integrated as cloud-based systems since they often leave very little room for expanding on management capabilities.

It can actually increase security

People often cite security as a major problem with cloud-based POS systems since online capabilities often leave data vulnerable to malicious criminal intent. While this may be true in some regards, traditional POS systems aren't exactly safe from accidents either. In fact, if anything happens to the system in your store, all information is lost forever.

Cloud-based systems these days are highly secure, with data being stored on off-site servers that include around-the-clock security and many layers of protection. Besides, data is almost impossible to lose since everything is tracked and kept in the cloud. Your data doesn’t have to be compromised by one machine being destroyed or corrupted in your store.

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A-11-11 PINNACLE PJ, JALAN UTARA C, 47100 PETALING JAYA SELANGOR

inquiry@egulen.my

+60 12 881 0484

Last Updated 15th March 2018

Information Collection

Egulen Systems Sdn Bhd knows the importance of your privacy and we are dedicated to protect your privacy. We have designed this Privacy Policy to make clear to you how we may collect, use and share your information.

Egulen Systems Sdn Bhd’s Affiliated Merchant: As an affiliated merchant, we may collect the names, business addresses, email addresses and other contact information of your employees and officers to the extent necessary for the provision to you of the advanced POS services. However, Egulen Systems Sdn Bhd does not or will not store any credit card information that you use to make payment. All payment processes will be directed to our integrated payment gateway Stripe.

Egulen Systems Sdn Bhd’s Affiliated Merchants' Customers: We collect our merchants’ customers’ name, email, payment details, company name, phone number, and etc. We need this information to provide merchants with our Services, including supporting and processing orders, authentication, and processing payments. We also use this information to improve our Services.

How We Use Information

We use the information we collect from all of our POS Services to provide, maintain, use, protect and improve our POS Services, and to develop new products and services. We also use the information to protect our users and customers and to provide you with personalized experience of our POS Services. Information gathered from merchants’ customers’ can be used to create loyalty programme for customers too.

We may also use information to comply with legal obligations, resolve disputes, and enforce our rights. We retain all information we collect about you for the period necessary to fulfil the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

Amendments

We may change this Privacy Policy from time to time, and in our sole discretion. If we make changes, we will notify you by posting the updated policy on this page and revising the “Last Updated” date above. We encourage visitors to frequently check this page for any changes to this Privacy Policy. Your continued use of any Services after any change in this Privacy Policy will constitute your acceptance of such change. This Privacy Policy covers our practices, and does not cover the practices of unaffiliated third parties.

Any questions regarding this Privacy Policy should be directed to the following:

Egulen Systems Sdn Bhd
Tel: +60 12 881 0484, email: inquiry@egulen.my

Last updated: 15th March 2018

Terms of Uses

By subscribing for the service of Egulen Systems Sdn Bhd's advanced POS system (“Egulen Systems Sdn Bhd” “We,” “Us” or “Our”) you (“Licensee”) are agreeing to be bound by the following terms and conditions (“Terms of Service”). The services offered by Egulen Systems Sdn Bhd under the Terms of Service include various options and services to help you to sell goods and services to buyers via (“POS Services”). In these Terms, ("POS Services") means point of sale and inventory management products and services, and any features, technologies or functionality provided by these product or services, offered by us from time to time, including myRestaurant, myCafe, myKiosk, iSalon POS iOS applications ("Apps") and www.egulen.my ("Website").

Subject to the terms hereunder, Egulen Systems Sdn Bhd hereby grants to Licensee a limited, non-exclusive, non-transferrable, revocable license, without the right to sub-license, to install and operate the Licensed Software and to operate an account on the Egulen Systems Sdn Bhd website and related applications solely for the benefit of Licensee and not for any third party. Any rights not expressly granted hereunder are reserved. There are no implied rights of any kind.

Amendments

Egulen Systems Sdn Bhd reserves the right to modify the terms of this agreement by providing notice of changes on the Egulen Systems Sdn Bhd website. Licensee agrees to periodically inspect the Egulen Systems Sdn Bhd website to stay informed about such changes. Licensee agrees that licensee’s continued use of the service after such changes are announced constitutes acceptance of such changes.

Termination

We can cancel or suspend your account at any time if, in our sole discretion, you have committed a material or persistent breach of these Terms or any other terms applying to your use of the POS services.

You are entitled to cancel your subscription with our services at any time. You may cancel your subscription by following the prompts when you are logged into your account through the apps or the website. If you cancel your subscription before the end of your current paid up monthly, seasonal or annual subscription, the cancellation will take effect immediately and you will not be entitled to any refund of Fees paid in advance. If you cancel annual subscription, refund of Fees paid in advance will be calculated when 6 months or more period of the annual subscription is used.

When you unsubscribe: (a) your account will be deactivated or deleted; (b) all of your rights granted under these Terms will immediately terminate; and (c) all of your data and content will not be deleted from our systems unless requested otherwise. You can recover contents anytime, when and if you decide to subscribe to our services again. We are not liable for any loss or damage following, or as a result of cancelling subscription, and it is your responsibility to ensure that any content or data which you require is backed-up before cancellation.

Limitation of Liability

To the maximum extent permitted by law, Egulen Systems Sdn Bhd shall not be liable for any direct, indirect, incidental, special, consequential or exemplary damages, including but not limited to, damages for loss of profits, business, goodwill, use, data or other intangible losses (even if Egulen Systems Sdn Bhd has been advised of the possibility of such damages), resulting from: (a) the use or the inability to use the Service (in whole or in part) or any technical malfunctions; (b) the cost of procurement of substitute goods and services; (c) unauthorised access to, or alteration of, your communications or data; (d) statements or conduct of any third party regarding the POS services; or (e) any other matter relating to the POS services.

No illegal or malicious use

You shall not use the advanced POS services for any illegal or unauthorized purpose nor shall you, in the use of the POS services, violate any laws in your jurisdiction, the laws applicable to you in your customer’s jurisdiction. You will comply with all applicable laws, rules and regulations in your use of the POS services.

You agree not to reproduce, duplicate, copy, sell, resell or exploit any portion of the POS services, use of the POS services.