Comparisons between Traditional and Cloud POS
Centralising your restaurant's operation, tracking and inventory management through an efficient POS system can make a real difference in how your business is run. It can add a layer of seamless integration to your operations and yet, with the large number of options around, many businesses may not know how to go about choosing the right kind of POS system that suits their unique preferences and requirements.
Essentially, two types of point of sale systems can be found- Traditional and Cloud-based and while they are both highly capable of making a major difference in the managing of processes, tracking of transactions and handling of inventory (among other things), there's still the element of compatibility involved in which one you decide to choose.
Your restaurant's needs are unique and this means that selecting the right POS system could be the defining factor between strengthening your bottom line and having your employees quit because of the complications you've just introduced. To help you decide what’s best for your needs, here are some of the main differences between traditional and cloud POS systems.
The convenient choice
Commonly known as "legacy" or "on-premise" POS systems, traditional systems are stay-put options that have dominated the industry for a long time now. You've probably come across a traditional POS system if you've worked in a cafe or restaurant before. They typically run on their own internal network which requires no internet and data is stored locally.
Cloud-based restaurant POS systems, on the other hand, rely on SaaS (software as a service) similar to Google Docs . With SaaS, information is stored online and can be accessed from virtually anywhere. This makes it different from a traditional system that requires you to be in your restaurant every time you require access. Similar to storing documents on your Google drive instead of on your desktop, the cloud-based POS can offer more convenience and increase efficiency/productivity in the process.
A matter of security
On that same note, traditional POS systems utilise closed networks that don’t typically have a connection to the Internet. Because of this, there’s an added sense of security compared to cloud-based restaurant POS systems which grant accessibility online.
Opting for traditional systems can mean a massive trade-off with convenience as you won't be able to remotely access a traditional system. You'll have to enter the premises and access whatever data is stored there. On the other hand, cloud-based POS systems offer data security in the form of automatic backups of all transaction information. This ensures that data is safely stored even in the event of a system crash or device loss. So, you should expect to have to choose between protecting your data from malicious attacks and backing up your data efficiently online.
What about costs?
In general, traditional POS systems tend to be more expensive in the long run. Buying all the necessary technology to get a cloud-based POS system off the ground may seem like a pretty steep investment at first but take note. They tend to have cheaper operating costs (especially when compared over time).
Level of functionality
Holistic cloud-based point of sale systems sport functionalities that encompass CRM and inventory management, with capabilities that help users track daily sales transactions (and sometimes even customer profiles). As an added feature, some cloud-based systems can even offer a precise purchase trends analysis to help you plot decisions based on real data every step of the way.
Need more personalised system settings? Cloud-based systems have the ability to cater to different variables like the size of your restaurant's layout or customisable order processes that can either be shortened or expanded.
Traditional system features may not be as fancy but you could find perks that are worth considering. Legacy systems do not appear to be going away anytime soon, as they offer businesses simple and distinct benefits that include the basics such as inventory management, accounting and data storage. Also, there's still a large appeal for the apparent security it provides.
Opting for flexibility
How often do you foresee your restaurant’s needs changing over time? If you think that your current infrastructure will remain relatively stable, then a legacy system could be just fine. However, if you’re anticipating uncertainty in the near future, with twists and turns in how your business will be run, you might just find that cloud-based systems offer adaptability as part of their framework. Maybe you’re planning for a more dynamic menu that’s constantly being updated or maybe you intend to brush up on inventory tracking processes. Either way, opting for a cloud-based POS can enable flexibility at the core of your business model.
At Egulen POS, you can choose from three different types of POS systems: myRestaurant, myCafe and myKiosk. We support multi-outlet, self-order and more. Visit our website to learn more.
Last Updated 15th March 2018
Egulen Systems Sdn Bhd’s Affiliated Merchant: As an affiliated merchant, we may collect the names, business addresses, email addresses and other contact information of your employees and officers to the extent necessary for the provision to you of the advanced POS services. However, Egulen Systems Sdn Bhd does not or will not store any credit card information that you use to make payment. All payment processes will be directed to our integrated payment gateway Stripe.
Egulen Systems Sdn Bhd’s Affiliated Merchants' Customers: We collect our merchants’ customers’ name, email, payment details, company name, phone number, and etc. We need this information to provide merchants with our Services, including supporting and processing orders, authentication, and processing payments. We also use this information to improve our Services.
How We Use Information
We use the information we collect from all of our POS Services to provide, maintain, use, protect and improve our POS Services, and to develop new products and services. We also use the information to protect our users and customers and to provide you with personalized experience of our POS Services. Information gathered from merchants’ customers’ can be used to create loyalty programme for customers too.
Last updated: 15th March 2018
By subscribing for the service of Egulen Systems Sdn Bhd's advanced POS system (“Egulen Systems Sdn Bhd” “We,” “Us” or “Our”) you (“Licensee”) are agreeing to be bound by the following terms and conditions (“Terms of Service”). The services offered by Egulen Systems Sdn Bhd under the Terms of Service include various options and services to help you to sell goods and services to buyers via (“POS Services”). In these Terms, ("POS Services") means point of sale and inventory management products and services, and any features, technologies or functionality provided by these product or services, offered by us from time to time, including myRestaurant, myCafe, myKiosk, iSalon POS iOS applications ("Apps") and www.egulen.my ("Website").
Subject to the terms hereunder, Egulen Systems Sdn Bhd hereby grants to Licensee a limited, non-exclusive, non-transferrable, revocable license, without the right to sub-license, to install and operate the Licensed Software and to operate an account on the Egulen Systems Sdn Bhd website and related applications solely for the benefit of Licensee and not for any third party. Any rights not expressly granted hereunder are reserved. There are no implied rights of any kind.
Egulen Systems Sdn Bhd reserves the right to modify the terms of this agreement by providing notice of changes on the Egulen Systems Sdn Bhd website. Licensee agrees to periodically inspect the Egulen Systems Sdn Bhd website to stay informed about such changes. Licensee agrees that licensee’s continued use of the service after such changes are announced constitutes acceptance of such changes.
We can cancel or suspend your account at any time if, in our sole discretion, you have committed a material or persistent breach of these Terms or any other terms applying to your use of the POS services.
You are entitled to cancel your subscription with our services at any time. You may cancel your subscription by following the prompts when you are logged into your account through the apps or the website. If you cancel your subscription before the end of your current paid up monthly, seasonal or annual subscription, the cancellation will take effect immediately and you will not be entitled to any refund of Fees paid in advance. If you cancel annual subscription, refund of Fees paid in advance will be calculated when 6 months or more period of the annual subscription is used.
When you unsubscribe: (a) your account will be deactivated or deleted; (b) all of your rights granted under these Terms will immediately terminate; and (c) all of your data and content will not be deleted from our systems unless requested otherwise. You can recover contents anytime, when and if you decide to subscribe to our services again. We are not liable for any loss or damage following, or as a result of cancelling subscription, and it is your responsibility to ensure that any content or data which you require is backed-up before cancellation.
Limitation of Liability
To the maximum extent permitted by law, Egulen Systems Sdn Bhd shall not be liable for any direct, indirect, incidental, special, consequential or exemplary damages, including but not limited to, damages for loss of profits, business, goodwill, use, data or other intangible losses (even if Egulen Systems Sdn Bhd has been advised of the possibility of such damages), resulting from: (a) the use or the inability to use the Service (in whole or in part) or any technical malfunctions; (b) the cost of procurement of substitute goods and services; (c) unauthorised access to, or alteration of, your communications or data; (d) statements or conduct of any third party regarding the POS services; or (e) any other matter relating to the POS services.
No illegal or malicious use
You shall not use the advanced POS services for any illegal or unauthorized purpose nor shall you, in the use of the POS services, violate any laws in your jurisdiction, the laws applicable to you in your customer’s jurisdiction. You will comply with all applicable laws, rules and regulations in your use of the POS services.
You agree not to reproduce, duplicate, copy, sell, resell or exploit any portion of the POS services, use of the POS services.